Categories: Workspaces

Tracking Tasks with Checkboxes and Reminders in Notion

Tracking tasks in Notion by using checkboxes to mark completion and setting reminders to stay on schedule, perfect for daily or weekly planning. Combine both features in a database or simple to-do list to stay organized and on track.

How to Track Tasks with Checkboxes and Reminders

Easily track tasks in Notion with checkboxes and reminders perfect for staying organized and on schedule.”

Step 1: Create a To-Do List or Task Database
Add a new page and choose a Table or List view. Create a property for Checkbox and another for Date.
Step 2: Use Checkboxes for Task Completion
As you complete each task, simply check it off making it easy to track progress at a glance.
Step 3: Set Reminders for Deadlines
Click the date property, add a due date, and toggle “Remind” to get a notification at your chosen time.
Step 4: Create Recurring Tasks (Manual Method)
Duplicate recurring tasks weekly or use templates to speed up the process.

Step 5: Optional | Add Priority or Tags

Add properties like Priority or Task Type for better filtering and focus.

Learn how to automate recurring tasks and integrate reminders in our full Notion task management guide.

FAQs

How do I track tasks in Notion using checkboxes?

In Notion, you can create a to-do list or a database and add checkboxes next to each task. Marking a checkbox indicates completion, making it easy to visualize your progress at a glance. You can also combine multiple lists in a single page for daily, weekly, or project-based tracking.

How can I set reminders in Notion to stay on schedule?

Notion allows you to add reminders to tasks using the date property or inline @remind command. You can set specific times and dates, ensuring you receive notifications when tasks are due. This helps you manage deadlines without missing important actions.

Can I combine checkboxes and reminders in the same Notion database?

Yes! You can create a database with a checkbox property for completion and a date property with reminders. This combination allows you to track what’s done while receiving alerts for upcoming tasks, making it ideal for structured daily or weekly planning.

What are the benefits of using checkboxes and reminders together in Notion?

Visual task tracking: Quickly see what’s completed.
Better time management: Reminders keep you on schedule.
Flexible planning: Works for personal, team, or project-based tasks.
Motivation boost: Checking off tasks provides a sense of accomplishment.

Can I use Notion checkboxes and reminders for recurring tasks?

Yes. For recurring tasks, you can duplicate database entries or use templates with pre-set checkboxes and reminder dates. While Notion doesn’t have native automatic recurrence yet, templates and integrations like Zapier can help automate repeated tasks.

Are checkboxes and reminders in Notion suitable for team projects?

Absolutely. In team databases, each member can see task progress, mark completion via checkboxes, and receive reminders for assigned tasks. This creates transparency and ensures everyone stays on track.

References

Notion Labs, Inc. (2025) Reminders. Notion Help Center. Available at: https://www.notion.com/help/reminders (Accessed: 15 May 2025).

Notion Labs, Inc. (2025) Project management guide. Notion Help Center. Available at: https://www.notion.com/he/help/guides/category/project-management (Accessed: 15 May 2025).

MakeUseOf (2024) How to Use Notion More Effectively With These 9 Simple Tricks. Available at: https://www.makeuseof.com/how-to-use-notion-tricks/ (Accessed: 15 May 2025).

Alleo (2025) 4 Powerful Strategies to Stay Consistent with Notion Productivity Goals for Busy Professionals. Available at: https://www.alleo.ai/blog/freelancers/using-productivity-tools/4-powerful-strategies-to-stay-consistent-with-notion-productivity-goals-for-busy-professionals (Accessed: 15 May 2025).

ProductivitySpot (2025) Notion Planner (2025 Guide). Available at: https://productivityspot.com/notion-planner/ (Accessed: 15 May 2025).