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Best Notion Templates for Project Management (Free & Premium)
Best Notion Templates for Project Management
The best Notion templates for project management include feature-rich options for planning, timelines, and team collaboration with both free and premium choices that are ready to use or customize for any workflow. Here are our top picks.
With Over 87% higher task completion rates compared to traditional tools it’s only fair to analyse some of the templates that have created this completion percentage.
Why Choose Notion for Project Management?
Before diving into our top picks, it’s worth understanding why Notion has become the go-to choice for Project Management:
- All-in-one workspace: Combine docs, databases, wikis, and project boards in one platform
- Customizable templates: Adapt any template to match your specific workflow needs
- Real-time collaboration: Work seamlessly with team members across different time zones
- Affordable pricing: Many powerful templates are completely free
- Integration capabilities: Connect with popular tools like Slack, Google Drive, and Trello
Top 10 Notion Project Management Templates
1. Notion’s Official Project Tracker (Free)
Best for: Individuals and small teams getting started with project management
Notion’s official template provides the perfect foundation for project management beginners. This clean, intuitive template includes essential features like task lists, deadline tracking, and progress monitoring without overwhelming new users.
Why it’s great: Zero learning curve and backed by Notion’s official support team.
Get it here: Notion Official Project Tracker
2. Ultimate Project OS by Easlo (Premium)
Best for: Growing teams that need a comprehensive project operating system
This premium template transforms Notion into a full-scale project management powerhouse. With advanced dashboards, multiple calendar views, and sophisticated goal tracking, it’s designed for teams serious about project success.
Why it’s great: Scales with your business and includes ongoing updates and support.
Get it here: Easlo Templates | Easlo on Notion Marketplace
3. Agency Project Tracker (Free)
Best for: Creative agencies, freelancers, and client-focused businesses
Specifically designed for creative professionals managing multiple clients, this template excels at organizing deliverables, tracking billable hours, and maintaining client relationships.
Why it’s great: Addresses the unique challenges of client-based project work.
Get it here: Notion Template Gallery – Projects | Search “Agency” in Notion’s template gallery
4. TeamHub – Project & Task Manager (Premium)
Best for: Mid-sized teams requiring structured workflows and role management
TeamHub brings enterprise-level features to Notion, offering sophisticated Kanban boards, detailed timelines, and comprehensive role-based permissions that larger teams need.
Why it’s great: Professional-grade features without the enterprise price tag.
Get it here: Available through third-party Notion template marketplaces like Notionery or Gumroad
5. Startup OS by Notion Everything (Premium)
Best for: Startups and scale-ups managing rapid growth
This comprehensive template combines product development, goal setting, and investor relations in one cohesive system, perfect for startups juggling multiple priorities.
Why it’s great: Designed specifically for the unique challenges of startup environments.
Get it here: Startup OS by Notion Everything
6. Personal Productivity Hub (Free)
Best for: Individual contributors, students, and personal project management
This template focuses on individual productivity, combining personal task management with project tracking in a clean, distraction-free interface.
Why it’s great: Perfect for personal development and solo projects.
Get it here: Thomas Frank’s Free Template | Notion Projects & Tasks
7. Agile Sprint Manager (Premium)
Best for: Software development teams using Agile methodologies
Built specifically for Agile workflows, this template includes sprint planning, backlog management, and velocity tracking that development teams need.
Why it’s great: Tailored for modern software development practices.
Get it here: Search “Agile” or “Scrum” in Notion Template Gallery | Available on specialized dev template sites
8. Creative Studio Workflow (Free)
Best for: Design teams, marketing agencies, and creative professionals
This template streamlines creative workflows from initial concepts to final delivery, with built-in approval processes and asset management.
Why it’s great: Understands the iterative nature of creative work.
Get it here: Notion Template Gallery – Projects | Search “Creative” or “Agency”
9. Enterprise Project Portfolio (Premium)
Best for: Large organizations managing multiple complex projects
Designed for enterprise environments, this template provides portfolio-level oversight while maintaining detailed project tracking capabilities.
Why it’s great: Scales to handle complex organizational structures.
Get it here: Notion Everything Business Templates | Professional template marketplaces
10. Event Planning Masterclass (Free)
Best for: Event planners, marketing teams, and anyone organizing events
Whether you’re planning a corporate conference or a product launch, this template covers every aspect of event management from initial concept to post-event analysis.
Why it’s great: Comprehensive event management in one organized system.
Get it here: Notion Template Gallery | Search “Event Planning” | Free Notion Templates Collection
Conclusion
The right Notion project management template can revolutionize how your team collaborates, tracks progress, and delivers results. Whether you choose a free option like Notion’s Official Project Tracker for simple needs or invest in a premium solution like Ultimate Project OS for comprehensive functionality, the key is finding a template that aligns with your workflow and grows with your business.
Remember that the best template is one your team will actually use consistently. Start with your chosen option, customize it to fit your needs, and don’t hesitate to evolve your system as your projects and team mature.
Want to customize these templates for your workflow? See our Comprehensive guide to project management in Notion.
FAQs
What is the best free Notion project management template?
The best free Notion project management template is Notion’s Official Project Tracker, which provides essential features like task assignment, deadline tracking, and progress monitoring without any cost. For creative professionals, the Agency Project Tracker (also free) offers client management and deliverable tracking. These templates include all core project management functionality needed by individuals and small teams, with the ability to customize and scale as your needs grow.
How much do premium Notion project management templates cost?
Premium Notion project management templates typically range from $15 to $150, depending on complexity and features. Basic premium templates cost $15-50, while comprehensive systems like Easlo’s Ultimate Project OS or enterprise-level templates can cost $50-150. Most premium templates include lifetime access, regular updates, detailed documentation, and creator support, making them cost-effective compared to monthly subscription project management tools.
Can I use Notion templates for team project management without coding?
Yes, absolutely! All Notion project management templates are designed for non-technical users and require zero coding knowledge. Templates come pre-built with databases, automation, and workflows that you can use immediately. You can customize colors, add team members, modify task fields, and adjust workflows through Notion’s visual interface. Even advanced features like formulas and automation are pre-configured and easily editable through dropdown menus.
Which Notion template is best for Agile project management and Scrum teams?
For Agile and Scrum teams, specialized templates like the Agile Sprint Manager or software development-focused templates work best. These include sprint planning boards, backlog management, user story tracking, velocity charts, and retrospective templates. Many premium templates also integrate with development tools like GitHub and Jira. If you’re just starting with Agile in Notion, begin with the free Official Project Tracker and add Scrum-specific views as needed.
Do Notion project templates work for remote teams and distributed workforces?
Notion project templates are excellent for remote teams, offering real-time collaboration, comment systems, and cross-device synchronization. Remote-specific features include async communication workflows, time zone considerations, and virtual meeting management. Templates like TeamHub and Ultimate Project OS include role-based permissions and team dashboards that help distributed teams stay aligned. The mobile apps ensure team members can access and update projects from anywhere.
How do I migrate from other project management tools to Notion templates?
Migrating to Notion templates involves three main steps: data export from your current tool, template setup in Notion, and team training. Most tools allow CSV exports that can be imported into Notion databases. Start by choosing a template that matches your current workflow, then gradually customize it. Popular migration paths include Trello to Notion Kanban templates, Asana to comprehensive project templates, and Monday.com to database-driven templates. Plan for a 2-4 week transition period for team adoption.
Can small businesses and startups scale with Notion project management templates?
Yes, Notion templates are designed to scale with growing businesses. Start with simpler templates like the Personal Productivity Hub or Official Project Tracker, then upgrade to comprehensive systems like Startup OS or Ultimate Project OS as you grow. Templates can handle teams from 1 person to 100+ employees through features like role-based permissions, multiple project views, and integration capabilities. Many successful startups use Notion as their primary project management system throughout their growth journey.
References
2sync, Simo Elalj (2025) 5 Best Project Management Templates for Notion. 2sync. Available at: https://2sync.com/blog/best-notion-project-management-templates (Accessed: 10 May 2025).
NotionApps (2025) 25 Most Popular Notion Templates for Project Management in 2025: Free & Paid. NotionApps Blog. Available at: https://www.notionapps.com/blog/best-notion-templates-project-management-2025 (Accessed: 10 May 2025).
Notion4Teachers (2025) The 20 Best Notion Project Management Templates. Notion4Teachers. Available at: https://www.notion4teachers.com/blog/the-20-best-notion-project-management-templates (Accessed: 10 May 2025).
